We take privacy and the protection of personal information seriously. Our Privacy Notice is regularly reviewed to make sure we continue to serve the privacy interests of our Business Contacts. We reserve the right to change and update this Privacy Notice and these changes will be posted on our website. If you have any queries concerning your personal information or any questions on our use of the information, please contact firstname.lastname@example.org.
This Privacy Notice sets out details about how we gather, use and share personal information and about individual privacy rights. How we use personal information depends upon the context in which it is made available to us.
It sets out the conditions under which we may process any information that we collect from you, or that you supply to us. It covers personal information i.e. information that could identify you and information that could not. For the purpose of this Notice “process” means to collect, store, transfer, use or otherwise act on information we receive.
We are committed to maintaining trust and confidence by ensuring that your personal information is not used for any purpose other than what it was intended for and will not be shared with a third party other than those approved by us to assist us with operating our business.
In this Privacy Notice references to “we” and “us” are to IMET Alloys (Europe) Ltd. Our Company Registration Number is SC497043 with Registered Office at Coralinn House, 4 Royston Road, Livingston, West Lothian, Scotland, EH54 8AH. Our website is www.imetalloys.com.
What Kinds of Personal Information We Use
We use a variety of personal information depending on the circumstances under which it is made available to us.
We hold the names, job titles, employer details and professional contact details for various business contacts, including client contacts, supplier contacts and interested parties who have provided their details to us.
Where you apply for a role with us, we will process the personal information you provide to us as part of your application and any interview selection process. Typically this will include your name, personal contact details, professional history, education and qualifications and references. We may also collect and use some special categories of personal data about job applicants, such as information about an applicant’s racial or ethnic origin and some health information regarding any medical conditions or disabilities.
How We Gather Your Personal Information
We only use personal information which we have obtained directly for the purposes described in this Privacy Notice.
These may be collected via forms on our website, or in the course of normal business correspondence with business contacts.
Personal information will be gathered directly from you or from your third party references.
Why We Use Personal Information
We will use personal information for the following purposes:
We process the personal information of our business contacts as necessary for the legitimate interests of managing the day-to-day operation of our business, including contractual obligations, correspondence, engaging suppliers, and promoting our services to business contacts.
We process the personal information of job applicants for the legitimate interests of determining whether or not to employ a particular individual for the role in our organisation. Where we decide to employ a job applicant, we process their personal information for the purposes of entering into and performing our employment contract with the applicant. We process racial and ethnic origin and health information of job applicants for the purposes of meeting our legal obligations under employment and similar laws.
If we are not provided with access to personal information for the purposes outlined in this section we may not be able to offer or provide certain services, or we may not be able to complete job applications.
How Long We Keep Personal Information
We will never retain personal information for any longer than is necessary for the purposes we need to use if for to provide you with the goods/services you have requested, to comply with other law including for the period demanded by tax authorities, to support a claim or defence in court.
Unsuccessful job applicant information is retained for a period of 6 months after the position has been filled.
Sharing Personal Information with Third Parties
Except as detailed we do not share or sell or disclose to a third party any information collected by us. We only share personal information to the extent necessary for fulfilling the purposes outlined in Why We Use Personal Information including where necessary for the provision of services. Where we are under a legal or contractual obligation to do so or where it is fair and reasonable for us to do so in the circumstances.
We may share personal information with the following third parties:
Suppliers: We use a number of different suppliers, including IT suppliers, with whom we share personal information so that these suppliers can process personal information on our behalf. In these circumstances, we take steps required by data protection laws to ensure that these suppliers protect the personal information we share with them.
Government bodies: We may be required by law to share personal information with government bodies and regulators.
Storage of Data
The data we collect is kept securely within the United Kingdom and the United States.
The Lawful Basis for Processing Information
The law requires us to outline under six defined bases how we process different categories of your information and to notify you of the basis for each category. The six categories are:
- Consent – you have given clear consent for the processing of personal data for a specific purpose
- Contract – the processing is necessary for a contract with you or because you have asked for certain specific steps to be taken before entering into a contract
- Legal Obligation – the processing is necessary for us to comply with the law
- Vital Interests – the processing is necessary to protect life
- Public Task – the processing is necessary to be able to perform a task in the public interest or official function and the task or function has a clear basis in law
- Legitimate Interests – the processing is necessary for legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests
If a basis on which we process your personal information is no longer relevant then we shall immediately stop processing your data. If the basis changes and if required by law we shall notify you of the changes and of any new basis under which we have identified that we can continue to process your information.
Generally your information is processed because we:
- Have a contractual obligation to you and to fulfil it we need to process personal information you have provided. We shall continue to process this until the contract between us ends or is terminated by either party under the terms of the contract.
- Have your explicit or implicit consent. There are some actions where there is no contractual relationship but you have contacted us to provide more information about our business, about employment opportunities, and our services. In such instances you provide your consent to us to process information that may be personal information.
Examples of implicit consent are where you have contacted us by email to which you would hope to get a reply.
Except where you have consented to our use of your information for a specific purpose, we do not use your information in any way that would identify you personally.
- Have a legal obligation. As with other companies and individuals we are subject to the law. We must sometimes process personal information in order to comply with a statutory obligation.
We may be required to give information to legal authorities if they request it or if they have the proper authorisation. This may include your personal information.
The lawful basis for processing information can also affect rights which are available to individuals however an individual always has the right to object to processing for the purposes of direct marketing whatever lawful basis applies.
Individuals are entitled to exercise any of the following privacy rights in respect of processing of personal information:
- Access: Individuals can request access to a copy of their personal information held by us, along with details of what personal information we use, why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision making.
- Rectification: Individuals can ask us to change or complete any inaccurate or incomplete personal information held about them.
- Erasure: Individuals can ask us to change delete their personal information where it is no longer necessary for us to use it, or where we have no legal basis for keeping it.
- Restriction: Individuals can ask us to restrict the personal information we use about them and where we are not able to erase their personal or where an individual has objected to our use of their personal information.
- Object: Individuals can object to our processing of their personal information
- Portability: Individuals can ask us to provide them or a third party with some of the personal information we hold about them in a structured, commonly used, electronic format so it can be easily transferred
- Withdraw Consent: Individuals have the right to withdraw their consent at any time
Please make all requests to exercise privacy rights in writing to email@example.com.
We are required to verify the identity of anyone requesting to exercise their privacy rights and we may ask individuals to provide valid identification documents when making a request to allow us to do this.
We will not make any charge for responding to any request from an individual exercising their privacy rights and we will respond to any requests in accordance with our obligations under data protection laws.
Individuals can make a complaint about how we have used their personal information to us by contacting us as noted above or to the ICO (www.ico.org.uk).
When someone visits our website we collect standard internet log information and details of visitor behaviour patterns. We do this to understand the number of visitors to the various parts of our website. We collect this information in a way that does not identify anyone.
If you want to disable cookies you need to change your website browser setting to reject cookies. How you can do this will depend on the browser you use. If you do disable cookies the website may not operate properly.
Effective Date July 2018